WealthOS Reconcile
The VAT reconciliation and recovery engine behind Stage 2
VAT refunds, compliance, reconciliations, registration and non-resident VAT are already delivered as a service today, by hand. WealthOS Reconcile turns that delivery work into a system — one built first to run it, then sold directly to any finance or tax team that needs the same thing done.
One engine, two ways to sell it
Built for the team doing the work, sold to the companies who need it done
For the team delivering VAT services today
Every reconciliation, refund claim and compliance calendar currently tracked by hand or in spreadsheets moves into one system, shared across every client engagement.
- ●One evidence standard and one claim pipeline across every client, not a folder per engagement
- ●The same delivery team can run more concurrent engagements without adding headcount
- ●Management reporting rolls up across clients instead of being rebuilt per engagement
For companies that need this work done
The same engine, offered directly to a finance or tax team as a subscription — self-serve for an in-house team, or white-labeled for another advisory firm running the same kind of engagements.
- ●A finance team runs its own reconciliation and refund pipeline without outsourcing it
- ●An advisory firm runs every client engagement on the same system instead of building its own
- ●Directly connected to the WealthOS Stage 1 assessment: a low reconciliation or ZATCA score is the natural entry point
The System
Six modules, one engine
Every module maps to a workstream already delivered as a service — automated where the work is repeatable, and kept visible where a human still needs to make the call.
Reconciliation engine
Ties the VAT return to GL/ERP, sales & AR data, purchase & AP data, and e-invoicing/tax data automatically. Exceptions are identified and root-cause tagged instead of surfacing as an unexplained variance at month-end.
Refund recovery pipeline
A structured claim tracker — Assess, Reconcile, Prepare, Submit, Defend, Close — so every refund claim has a visible stage, owner, and evidence trail instead of living in someone’s inbox.
Compliance calendar
Recurring filings, registration and deregistration milestones, and non-resident VAT obligations tracked against real deadlines, not a spreadsheet someone remembers to update.
Issue & exception tracker
Every reconciliation break and compliance gap is quantified, assigned an owner, and tracked to resolution — the same issue log a health check produces, kept live instead of frozen at a point in time.
Evidence pack builder
Claim schedules and supporting documentation assembled and indexed as the work happens, so a refund submission or an authority query never starts from a blank folder.
Management reporting
One view of filings, refunds, exposures and open actions across every entity and every client engagement — the report a finance lead or a service delivery lead actually needs.
Module 02, in detail
The refund recovery pipeline
Turns recoverable VAT into cash through a structured process, instead of a claim that stalls for lack of a clear next step.
Assess
Review eligibility, periods, balances and material risk areas.
Reconcile
Tie the claim to returns, GL, invoices and supporting records.
Prepare
Build claim schedules and an indexed evidence pack.
Submit
Support portal submission and required documentation.
Defend
Manage authority queries, clarifications and additional evidence.
Close
Track outcome, accounting entries and lessons for future claims.
Engagement Models
Scoped by entity, country, filing frequency and level of support
Commercials can be structured as fixed fee, recurring retainer or volume-based pricing depending on scope — the same flexibility the underlying service already offers.
A single engagement
Best for a VAT refund claim, a registration or deregistration, or a historic health check and remediation — scoped and priced per engagement, the same way the underlying service is sold today.
A standing subscription
Monthly or quarterly VAT preparation and review, reconciliation, filings and issue management, running continuously instead of being rebuilt every period.
A multi-client workspace
For a firm running this work for several clients at once: one workspace, one engine, one evidence standard across every engagement instead of a folder per client.
Start with a focused diagnostic
Let's map your VAT position and find the first 2–3 actions
Whether you deliver this work today or need it done: understand entities and filing profile, prioritize cash recovery and compliance gaps, and mobilise on the highest-priority workstream first.
Book a 30-minute call